Chapter 4: Entities

• Managing Entities in Medulla
• Add an entity and create users

Managing Entities in Medulla

This section guides you through managing entities within Medulla. You will learn how to view existing entities, add new ones, assign users to them, and download tagging agents directly based on the entities.

Entities in the Medulla module are provisioned directly in the GLPI or ITSMNG backend.

The Entity List Section

Located in the center of the screen, this section displays all entities registered in your Medulla environment.

Root Entities.

By default, a root entity is created in Medulla. This root entity can contain child entities and users within the root entity as well as within the child entities.

The following information is displayed for each entity:

• Entity Name: the unique name of the entity.

• FullName: the full name of the entity.

• Number of users attached to this entity.

• Number of machines: attached to this entity.

• Actions: options toadd an entity, assign a user to the entity , and download the agent directly linked to the entity for inventory purposes.

Add a Sub-Entity

To create a sub-entity, click the    on the parent entity's row, then give it a name and click the "Create Entity" button.

No users registered

If no users have been added yet, the users section will show a count of 0, as shown in the screenshot above.

Medulla Agent

By default (on-premise or classic configuration), we provide a global agent for Medulla; entity management per workstation is handled via GLPI.

However, if you wish to benefit from automatic assignment of machines to entities directly via the agent, it is also possible to generate specific agents per entity. This option is not enabled by default, but we can assist you in setting it up if it meets your needs.

If you choose to have one agent per Entity as explained in this post, you will find the "Download an agent" buttons in the actions for an entity 

. Select the Windows or Linux agent, then click Submit to download the relevant agent.

It will directly link the workstation to the entity configured in the downloaded agent.

Add an entity and create users

The button above opens the menu for creating a sub-entity of the root entity.

To create a new entity in Medulla, simply fill in the following field and then click the Create Entity button

• Entity Name

Go to the user creation page for an entity.

In the side menu bar on the left side of the screen, click the button 

Click the “Add a user” link to open the creation page.
The form will appear in the center of the screen.

Fill out the Creation Form

Here are the fields to fill out

• User Profile: Select the user profile you want to associate with the user. 
• Entity: Select the entity you want to map to the user.
• Apply to Sub-entities: Whether you want the profile and user to apply to sub-entities recursively or not.
• Authentication: Either a local user based on GLPI or ITSM, or a user mapped from AD or OIDC.

• Email: An email address associated with the user.

• Password and confirmation: The password that will allow the user to log in.

• Last Name / First Name

• Phone and/or Mobile
  

Then click the "Create New User" button to confirm the user's creation.

Edit an existing user

You can edit an existing user’s information at any time by clicking the button in Entity Management:

• Go to the User List (center of the page).

• Locate the relevant user.

• Click " Edit " in the "Actions" column.

• Update the necessary fields (name, email, etc.).

• Save the changes.
  

Modify MMC Permissions

To adjust a user’s access rights in Medulla, you can modify their MMC rights (also known as ACLs— Access Control Lists).

Currently being redesigned.

If they do not have permissions for a module (for example, “Imaging”), they will not be able to view the logs associated with that module in the history, even if access to the history is authorized.